Submit Records
The YOC welcomes all records from the recording area which will be used to compile the annual report. Not every record can be published specifically, especially for commoner species, but they do all help to understand the picture in the area. We endeavour to credit as many contributors as possible in the report.
If you do see a scarce or rare bird (BBRC, YNU or YOC recording area rarity – see the description species lists), or have evidence of breeding of schedule 1 species, please let the recorder know at as soon as possible after the sighting. Please remember to copy the YOC Recorder into any submission you make to the YNU or BBRC. The button will take you to more information:
How to submit records
Please note that we receive an annual extract from BirdTrack (www.birdtrack.net) and eBird (www.ebird.org) so can pick up your records from there if you give permission through these sites. Please make sure that the location of your sighting is clearly within the club area. For OS Grid References, we are happy to have them as four digit or six digit.
1. Club spreadsheets
You can submit records on the standard spread sheet that can be downloaded using the relevant button below. Please send to the editorial committee at either at the end of the year or more regularly, e.g. monthly, quarterly.
The club’s spreadsheet provides a standard format with validation of species and sites. Instructions are in the workbook, on the ‘guidance’ tab. The format is Excel *.xlsx.
For submitting records for 2024, please click the below button to download this year’s workbook: Download 2024 spreadsheet
In preparation for 2025, you can download the workbook by clicking this button: Download 2025 spreadsheet
If you would prefer a version that uses the BTO’s species codes as the input or need a workbook compatible with older versions of Excel, please contact the editor – .
2. Individual records
Individual records other than rare and scarce sightings (see the description species lists) can be sent in using the casual record button below.